Hold down the control key on the keyboard and click on the Heading 1 style and then choose Modify from the drop down list.
Under Formatting, choose Helvetica from the font list, 16 from the size list, and click on the Bold button if it is not already selected. Now click the Format button at the bottom left , and choose Paragraph In the dialog box that appears, choose Centered from the Alignment box If you don't see 'Alignment:' click on Indents and Spacing at the top first.
Now click on Line and Page Breaks at the top of the window. Keep lines together is also good to have checked for headings. Note in this window, that a Heading 1 style will be followed automatically by a Normal style. In that case, we would choose Heading 2 as the default style to follow a Heading 1. Let's create a shortcut key for each heading style to make it easier to apply them while typing. Click the Format button at the bottom left, and choose Shortcut Key Now we want to modify a Heading 2 style. Our Heading 2 s should be Helvetica font, 14 point bold , and left justified.
Follow the above instructions 2. Other heading styles can be modified in the same way.
Numbering headings Theses frequently have a requirement that all headings in the document be numbered. List style numbering Exercise: To number headings with a List style , first go to the top of your document by pressing Command-Home together on your keyboard. Similarly, pressing Command-End will move the insertion point immediately to the end of the document. Want to get back to the last place you were working? In the dialog box that appears, click the More button at the bottom left.
Make sure Level 1 is selected by clicking 1 under Level : Choose the numbering style you want by selecting it from the Number style: list. Modify the punctuation beside the number if you like. If you want some other punctuation, type it now. Set Number position to Left , set Aligned at to 0. Under Text position , set Indent at: to 0. Beside Link level to style : choose Heading 1. Beside Follow number with: choose Space.
Now select 2 under Level: Select a, b, c,.. Beside Link level to style: choose Heading 2. Repeat the above procedure for levels 3, 4 and as many heading levels as you have in your document. In all cases, make sure that the Restart numbering after: higher list level is checked. If necessary, click the More button at the bottom left to see more options. Now, we must reset levels 2, 3, Set the Aligned at: and Indent at: levels as you like. Repeat this for levels 2 and 3 as well. For each level you may also want to change: Set Follow number with: to Space or Tab Define the tab location by checking Add tab stop at: and enter the tab position; usually the Indent at: and tab stop are at the same position.
Left aligning multi-line headings Exercise: If you anticipate any of your headings will wrap to a second line, you may want to set up your numbering such that the first line and any subsequent lines will line up vertically. To do this we will set a specified position for the text that follows the number and follow the number with a Tab.
Make sure Level 1 is selected by clicking 1 under Level. Set Number position to Left , set Aligned at to 0 or whatever position you want your number to be left aligned at. Check the checkbox beside Add tab stop at: and enter 0. Beside Follow number with: choose Tab character.
Repeat step 7. Keep in mind that the tab stop and indent should be larger than the Aligned at value by enough space to allow for your largest anticipated number e. Click OK once you have set these settings for all levels you are using. Document templates Every document created in Word has a template associated with it.
Beside Format: choose Word Template. At the top beside Save As: type the name you would like your template to be called. Click the Save button. From the Downloads window, you can double click on the template. When prompted, click on the Open button. A new document, based on the UW thesis template, will open in Word. You can choose to use this as a starting point for your thesis, or you may make changes to heading styles, etc.
Alternatively, you may also want to make changes to the template and re save the template into your My Templates folder under Saving and Creating Templates as described above. Captioning and numbering of tables and figures In a longer more structured document, you will frequently want to number and add captions to your tables and figures.
If you want to easily make a cross-reference to the table or figure, Word must maintain the caption. If you insert or delete tables or figures, Word will automatically renumber if it maintains the captions. Captioning tables You may want to add captions to tables already entered into your document or, alternatively, you may want to have captions automatically added to any new tables you create. Adding captions to existing tables If you have tables without captions in your document and wish to add captions, you can do so quite easily.
For each table: Click somewhere in the table From the Insert menu, choose Caption In the Caption box, it will read Table 1 and allow you to add further information. If you wish to have punctuation appear after the number, type it, and then type the text of the caption. Notice that the Position box lets you select 'Above selected item' or 'Below selected item' for the caption, but table captions are generally positioned above the table.
Automatically captioning tables Word can automatically add the caption to a table when the table is created. You will be presented with a list of objects that can be captioned automatically. One of those is Microsoft Word Table. Click the checkbox beside this item. Confirm the Options below are what you want and click OK. Now every time you create a table, the caption, 'Table', followed by the appropriate number, will be added automatically.
You can simply click in the caption line, type any punctuation you wish, and then type the caption text. Combining manual and AutoCaptioning You can manually caption any existing tables, and then ask Word to AutoCaption any additional tables you add. Captioning figures To caption an existing figure, select the figure and: From the Insert menu, choose Caption Select Figure beside Label. The Caption box will read Figure 1 and permit you to type additional information. Type any punctuation that you wish to have after the number, and then type the text of the caption.
Repeat this process with each figure in your document.
Note that the caption appears by default at the bottom of the figure. Aligning the table and figure caption The caption for both figures and tables defaults to left alignment. To change the alignment: Click on the Format menu and choose Style. Select the Caption style from the Styles: list, then click on the Modify button.
Click on the centre icon and click OK and then click Apply. Concatenating chapter number to figure or table number You may wish to have the chapter number appended to the table or figure number in the caption, such as Table 1.
I have found two ways to do this: You could use a heading style for example Heading 9 for your appendix headings. You could base it on the Appendix style and then format it as you like it. You would also need to change all the Appendix titles to the Heading 9 style as well.
At this point, you could use the built-in labels for Tables and Figures and click on Numbering and indicate to Include chapter number and Chapter starts with style, Heading 9. You can create a new label when captioning your tables and figures: When you are in Appendix A you would create a new label of Table A- and then the numbering will add the 1, 2, etc. The only issue with this is that it 'forces' a space after the '-' that you would have to remove manually or with a macro or you could add a space between the 'A' and the '-' in the label so the spacing is even but that may not be consistent with the rest of your thesis.
If you choose to do it this way, when you generate your list of Tables and Figures you would need to generate the list of tables and figures in the appendices separately by choosing these other labels at the time of creating your lists of tables and figures. Step-by-step captioning and numbering tables and figures Exercise: Our document already contains 1 table, and we will be adding more. We would like to add a caption to the existing table, and automatically add captions to any additional tables we create. First, click anywhere inside the existing table.
Lists figures, tables, charts, or other items that are numbered by a SEQ Sequence field. Any other feedback? So many, they won't fit here! Do any of the following:. You have successfully created a new style. But the introductory text does not affect the numbering.
From the Insert menu, choose Caption. In the resulting dialog box, make sure that Table is selected in the Label: box, and Above Selected Item in the Position box. Note that the caption now appears above your table.